Notes may be uploaded to the SAS Online Portal or note providers can come to the SAS department to manually scan notes. Note providers are compensated in two ways. When the note provider is enrolled in the course, the pay will be for one hour per week for the duration of the semester, for the time it takes the note provider  to organize and upload their own class notes into our database.  A note provider who is not enrolled in a class for credit is compensated for the duration of the class meeting only. A note provider must agree and commit to provide notes for all class meetings for an entire semester.

Note takers job postings are published on Workday, and students must apply through the Workday portal and have submitted work eligibility documentation prior to starting work. 

Note Receivers will click on the Course Notes link and will follow the steps to authenticate and request notes. Once a volunteer registers and is approved, they can begin uploading notes and note-receivers can begin downloading notes. (Only one note provider per course will be assigned).

For questions, please email sas@brown.edu or call SAS at 401-863-9588.  SAS is open M-F, 8:30am to 5pm.

Logging into SAS Online:

Please use the link below to access the Notes upload main page and then bookmark it for regular use. Instructions on using SAS Online are on the pages in the menu on the left.

https://seasonline.brown.edu/ClockWork/custom/misc/home.aspx

Once at the main SAS Online page:

Note-providers will click on the Note-providers link and will follow the steps to authenticate to take notes for specific courses.

Register to be a Note Provider:

NOTE: The I-9 identification process is required before being able to provide notes. 

Mandatory Step: Visit brown Business Center, Page-Robinson Hall, 2nd floor.

• Bookmark this portal link: https://seasonline.brown.edu/ClockWork/custom/misc/home.aspx
• On the SAS Online portal, click on the Note-providers link.
• There will be a Shibboleth authentication step to log in and there will be a screen with a menu along the top.
• Click on the icon Course Note to begin the registration process.
• Follow the steps to register, agree to terms and indicate courses.
• Once registered there will be a list of classes where notes have been requested.
• Click on the class(es) that you are note taking for and follow the steps to complete the information online.

• Make sure to provide notes after each class and no later than 48 hours after the class.
• Make sure the date and course designation (CLPS 1234) appear on each page of the notes.
• DO NOT take and upload cell phone pictures of notes as these are difficult to read.
• If the note provider misses a class, they are responsible to get notes from a classmate and upload them.
• Notes must be provided no later than 48 hours after each class.

There are two options to provide notes:

1. Upload Electronic Lecture Notes (Word, PDF, or PowerPoint)

FYI: If you hand-write notes but have access to a scanner and can make PDF scans of your notes on your own, you can do so to save trips to SAS. You would then follow the steps for electronic notes below.

Skip these next steps if scanning handwritten notes at SAS. See next section for instructions on scanning notes at SAS.

• Make sure to provide notes after each class and no later than 48 hours after the class.
• Once assigned as the note provider, click Upload lecture notes.
• In the Upload lecture notes tab, select the correct notes date.
• Please use the following format for the file names: course name - section - date  (ex. ECON0110-s01-09-01-21). 
• Browse to the recent class notes file being provided.
• Select the applicable notes file and click Open to set them for upload.
• Add any comments as needed.
• Click Submit to provide notes or click Back to courses to start over.
• If notes has been submitted, it will show another screen to upload more notes.
• Click on the View Uploaded Notes tab to see previously submitted notes files.
• Click View Notes to download previously submitted notes files
• If no other notes are to be uploaded at that time, click Back to courses to view the course list or the Course/Notes view.
• Click Logout to exit the SAS Online notes portal.

2. Scanning Notes at the SAS Office:

• SAS can assist note providers with scanning handwritten notes. Our office is located on the 5th floor of Page Robinson Hall.
• SAS staff will upload notes scanned at SAS.
• Please use the following format for the file names: 
•  course name - section- date  (ex. ECON0110-s01-09-01-21). 
• Follow the instructions at the copier/scanner to scan the handwritten notes. The scanner will email the file to SAS-notes@brown.edu for SAS staff to upload to the SAS Online notes portal.
• Notes must be provided no later than 48 hours after each class.Please email SAS at sas-notes@brown.edu or call 401-863-9588 if any questions or concerns.