A student enrolled in your course has requested that their approved accommodations be implemented in your course this semester. Accommodate sends the student's accommodation information to faculty so they can review the approved accommodations and plan for implementation as needed.

No. Earlier versions of accommodation letters suggested that faculty were required to sign accommodation letters. Faculty do not need to sign or approve accommodation letters.  Rather, faculty are expected to review the letter and, as should now be clear, simply select SAVE at the bottom of the letter in order to indicate that you have reviewed it.

Selecting SAVE will also clear the letter from Letters to Review on your Home Screen.

Yes. You can now view all students with accommodations in a specific course at the Courses tab → Enrolled Students tab, and select the course. This will display the students and the accommodations they are approved to receive and intend to use in that course.

This is the best place to check if you want to see a student’s current accommodations without searching through individual accommodation letters.

Ask the student to confirm that they have submitted their Semester Request and selected your course. Approved accommodations will only appear for faculty once the student has submitted a Semester request - which is the method by which the student requests to use their accommodations for a specific course.

In addition, pending Semester Requests are generally processed within the Accommodate system over a 24-48 hour period, meaning that a faculty member will not have the letter immediately after the student submits the Semester Request. 

Accommodation email volume is typically highest at the beginning of the semester as students submit Semester Requests and finalize their schedules during the add/drop period. You may also receive multiple notifications for the same student if:

• The student is enrolled in both a lecture and an associated section.
• The student changes their schedule.
• The student submits or resubmits a Semester Request

You do not need to manage student accommodations through your email inbox. To see the most current accommodations for your students, go to Accommodate → Courses → Enrolled Students and select the appropriate course

In addition, some faculty teaching larger courses have found it helpful to adjust their settings in Gmail to enable ‘Conversation View’ to group email notifications with the same sender, subject and date.

Yes.  Additional course related instructors can be added to a course as Additional Faculty in Accommodate.

This can be useful for courses where a TA, course coordinator, lab supervisor, or another instructor is responsible for coordinating accommodations.

If an instructor requires access to accommodation letters for your course, please contact SAS and identify the employee and their title/role for SAS to provide access.  

Contact SAS.

Accommodation letters communicate the student's approved accommodations, but the way an accommodation is implemented may depend on the structure and essential requirements of the course.

SAS can work with faculty and students to determine an appropriate implementation approach when questions arise.

There may be different ways to implement an accommodation while maintaining the essential requirements of the course. SAS can consult with you about the specific course activity and possible implementation options.

Please contact SAS before making changes to or declining an approved accommodation.

Students approved for Accessible Electronic Text require course readings and other materials in an accessible electronic format that is compatible with assistive technology, such as text-to-speech software. Brown offers a variety of tools and resources to help faculty ensure course materials are accessible to all students. The Digital Accessibility website provides helpful guidance, tips, and resources for creating accessible course materials.